The Accounts Payable Team strives to provide professional and courteous service to both internal and external customers, helping to ensure an efficient process, while complying with University policies and procedures, as well as federal and state regulatory requirements. To provide operating policies for the handling of accounts receivable as needed for operations of the University; To minimize risks as related to accounts receivable Section 1 – Introduction to Accounts Payable . Page . Accounts Payable (AP) is the central unit within Corporate Financial Services that provides disbursement of non-payroll expenditures for the campus community, excluding vendor payments for the hospitals. For key policies related to payment of invoices through AP, see Related Information. At UCR, although many purchases are decentralized, all invoices for payments must be submitted to Accounts Payable. Accounts Payable is responsible for: Payments for goods and services that University employees and students procure through purchase orders, requisitions, and other means Reimbursements for expenses incurred by University employees and students in the conduct of University business Section 2 – Authoritative References for Disbursing State Funds 2 Section 3 – Disbursement Policy A. Accounts Payable. Title: AP General Payment Policy (previously called Invoice Processing and Disbursements) Subject: Accounts Payable Policy No: FIN: 2014:05 Applies: University-Wide Issuing Authority: President Responsible Officer: Senior Vice President for Finance and CFO Adopted: 01/24/2010 Last Revision: 12/22/2020 Last Reviewed: 12/7/2020 Accounts Payable is responsible for safeguarding public assets, maintaining internal controls, and ensuring that all payables-related proceedings fall into compliance with Federal, State, and University policies. UNIVERSITY OF NORTH CAROLINA SCHOOL OF THE ARTS Accounts Payable Policies and Procedures . Consequently, it is imperative that the all processes prior to reaching Payables be complete and accurate. Background The Accounts Payable Department is the culminating area for the flow of processes to acquire and pay for goods and services throughout the University (with the exception of payroll). Approval for Payment 3 C. Receipt of Goods and Services 4 Because all activity relating to these payments is identified with an individual or organizational vendor, the Accounts Payable Office also maintains the university… Adequate Documentation 3 B. Accounts Payable is responsible for ensuring that payments for all purchases and expense reimbursements are processed and reported in accordance with university policy, state and federal laws and regulations. This includes payments to Foreign Nationals, students, faculty, staff, and independent contractors. The Accounts Payable department is responsible for processing payment requests for approved goods, services and travel expenses incurred on behalf of the University. This section manages and ensure compliance for vendor/supplier information for University payments and assists in facilitating payments to nonresident aliens. Accounts Payable is responsible for overseeing payments to vendors for goods and services required by the University and processing refunds and reimbursements to vendors and employees to include providing accurate, dependable, and timely services to personnel involved in business related travel. POLICY STATEMENT . These policies and procedures are applicable to all McNeese employees who participate in the management and collections of accounts receivable. 1. Payment requests are reviewed to ensure that payments comply with internal and external rules and regulations governing the use of University funds. 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